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As an Executive Assistant, you will provide executive support to the Senior Tax Partner and play a pivotal role as the primary point of contact for administrative and support matters. This position requires cross-department coordination at all levels, along with superb written and oral communications skills and planning skills with the ability to function effectively with minimal direction.
This is a temporary, full-time contract (maternity leave coverage) for approximately 12-18 months. This position works independently under the direction of the Senior Tax Partner, and the HR Manager.
Duties and responsibilities
Successfully plan, monitor, and coordinate the partnerâ€™s, consistently changing daily schedule and Outlook calendar. Consistent revision of schedules / workflow items in order to predict and resolve conflicts / concerns before they arise.
Evaluate and prioritize the partnerâ€™s correspondence. Triage or respond on the partnerâ€™s behalf as appropriate to requests. Ensure requests for information from the partner to others are appropriately tracked to completion.
Provide high-level document management, including drafting, editing, formatting and proofreading of documents, document storage and archiving. Draft complex documentation on behalf of the partner to both clients and staff.
Act as a liaison between executives, departments and other key personnel.
Handle all company-related expenses in a timely manner to ensure proper reimbursement. Manage expense report approval process for staff.
Review incoming correspondence and work with the partner to proactively manage how to handle appropriately.
Review the partnerâ€™s schedules and proactively ensures they are prepared with necessary information, documents etc. ahead of meetings.
Coordinate travel itineraries for team members that agree with company policies.
Coordinate meetings onsite and offsite and complete agendas, meeting minutes and follows up with action items as requested.
Prepare presentations and any other documents needed for conferences and meetings, using the most current templates, materials, notes, verbal instructions, etc.
Coordinate onboarding of new team members to ensure successful integration with Walsh King.
Performs other related duties as required.
Minimum 3+ years high-level Executive Assistant experience within a fast-paced professional services environment.
Sound knowledge of the principles and practices of managing the administrative activities for the office of a senior level executive.
Ability to exercise judgement, diplomacy and tact in dealing with confidential matters.
Advanced knowledge of all Microsoft Office programs (Word, Excel, PowerPoint and Outlook).
Ability to process instructions and successfully execute on projects from start to finish, meeting critical deadlines.
Ability to judge when initiative / acting independently is necessary and recognizing when external direction is required.
Strong interpersonal skills, high level of professionalism and ability to deliver excellent client service.
Flexibility in accommodating varied workstyles among team members.
Time management, multi-tasking, and organization skills with strong attention to detail.
Excellent writing and verbal communication skills.
Ability to deal with ambiguity and remain calm / maintain positive attitude under pressure.
Demonstrate integrity and serve as trustworthy assistant to team members.
Walsh King LLP is a midsize Chartered Professional Accounting firm located in downtown Vancouver. Our team is made up of dedicated individuals that work together to provide our clients with a high level of service and advice. In turn we are committed to providing our team members with ongoing opportunities to learn and grow.
The firm is committed to creating conditions and opportunities that will enable its people to thrive both professionally and personally. In addition to working with kind and supportive individuals, you will enjoy competitive group benefits, a flex days, a fitness allowance and ongoing professional development.
We encourage applications from all qualified candidates and will accommodate applicantsâ€™ needs under the respective provincial human rights codes throughout all stages of the recruitment and selection process. Please advise the recruiter to ensure your accessibility needs are accommodated throughout this process. Information received relating to accommodation will be addressed confidentially.
If you meet the criteria, please apply with your resume and cover letter detailing how your previous experience and responsibilities would make you an applicable candidate for this opportunity. Also include your salary/wage expectation, and available start date.