Duties and Responsibilities:
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â€¢ Full cycle accounts payable from proper coding invoices, setting up new vendors, 3 way matching of invoices, cutting of checks, sending signed checks to vendors on a timely manner.
â€¢ Prepare and process bimonthly payments, checks, credit cards, and ACH for vendors.
â€¢ Investigate and resolve issues that are associated with the processing vendor invoices.
â€¢ Take care of all vendor correspondence via email or phone, evaluating and reconciling all vendor statements.
â€¢ Monitor all calls by vendors and address all issues in scheduling and disbursing accounts payable.
â€¢ Manage and verify all expense reports, ensuring their compliance with company policies.
â€¢ Maintain and update all accounts payable data, as well as ensure accuracy in general ledgers.
â€¢ Evaluate all accounts payable balance and resolve all issues regarding unpaid invoices.
â€¢ File and maintain vendor records.
â€¢ Work to improve processes in the assigned accounting functions.
â€¢ Perform other duties that are needed to support the accounting department.
â€¢ Perform other general accounting projects and tasks as assigned.
â€¢ Work closely with management in terms of payment approvals and obtaining check signatures.
â€¢ 2 years working knowledge and experience in QuickBooks Desktop a MUST â€“ Donâ€™t apply if no experience
â€¢ 2 years working experience in AP a MUST â€“ Donâ€™t apply if no experience
â€¢ Basic knowledge of GAAP and AP procedures
â€¢ 10 key
â€¢ Proficiency in Excel
â€¢ Excellent Customer Services skills
Applicants must be able to pass a background check and drug test.