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Bookkeeper and Administrator (Virtual/Remote) - accounting / finance - job employment

City: New york city
Date: 16 Apr 2018
Category: Accounting & Finance

Company: Spark Prep
Position: Bookkeeper and Administrator
Type: Part-Time, approx 15-20 hrs/mo (seasonal, variable)
Requirements: 3+ years in Bookkeeping, Client Management, Contract Management
Compensation: Commensurate with experience
Position begins: May 1, 2018

Company Overview:

Spark Prep offers a full service, holistic, values-based approach to admissions coaching, academic tutoring, and test preparation. We work with students throughout the US and South East Asia, on both undergraduate and graduate admissions.
Our goal - and the commitment we make to our students - is for education to serve as an opportunity to clarify a student's values, refine goals, and begin his or her growth process into adulthood. We ask big questions in order to provide a meaningful investigation into the development of each student's character.
Our students are academically superlative, incredibly hard working and diligent, and come with high standards for success. Many of them expect to apply to top-tier American universities and past students have been admitted to Harvard, Princeton, Yale, Brown, Columbia, Penn, Stanford, Dartmouth, UChicago and world-renowned business programs including INSEAD, LBS, NYU-Stern, Boothe, Anderson, Columbia and Wharton.

Position Description and Responsibilities:

The Bookkeeper and Administrator position is a core role in Spark Prep's administrative and client relationship sectors. They are responsible for orienting new clients to Spark Prep's work and services, bookkeeping, invoicing, and billing. They function as representatives of the Spark Prep brand and ambassadors for our values-based teaching philosophy.
Work will be done remotely via online software and Google Docs, with periodic in-person and video conference meetings.

Invoicing (Monthly):
Monthly billing and payroll for staff
Creating and sending invoices to clients
Accounts Receivable
Accounts Payable

Monthly Bank Reconciliation
Updating company budget monthly with expense and income actuals
Preparing Monthly Profit and Loss Reports for review
Reviewing and Approving Partner Expense Reimbursements
Liaising with Accountant and assisting with tax preparation
Preparation of 1099's

Curriculum Support:
Ordering materials for students and tutors, as needed
Researching and compiling academic materials, as needed

Administrator Tasks:
Fielding emails from current and/or prospective clients
Sending Client Services Agreement to new clients
Sending introductory emails to clients and tutors
Sending Client follow up survey upon completion of services
Other business-related tasks

Creating job descriptions for needed staff
Posting job descriptions
Processing applicants and resumes
Sending and receiving needed documents and to/from new hires

Candidate Qualities

You must be driven, creative, and have excellent communication skills; be able to think outside the box, take initiative, and adapt quickly; think critically and strategically, and be able to succeed collaboratively. While most work is done remotely and as needed, occasional flexible work hours required. Facility in Quickbooks, spreadsheets, billing software, and word processing required.

To apply, please send resume!
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